Withdrawal Procedures

Students choosing to withdraw totally from school after beginning attendance for any enrollment period must notify the Program Coordinator of their intent to withdraw from school in writing, orally, in person, or on the telephone.

Calculation of tuition liability and financial aid eligibility will be calculated from the student’s last day of documented attendance.

Refund Policy

Tuition and related expenses are due in full prior to the start of each term.  Genesee Valley BOCES may defer payment based on estimated financial aid or pending agency funding if applications are filed with the financial aid office prior to the first day of classes.  Students are responsible for any expenses deferred and not covered by Financial Aid.

Students who withdraw or who are terminated prior to the end of any enrollment period will be eligible for a tuition refund (less $75 test fee) for the term for which they withdraw according to the following schedule:

Students who withdraw or who are terminated prior to the end of any enrollment period will be eligible for a tuition refund (Term 1 less tuition deposit and book/supplies allowance) for the term they withdraw according to the following schedule:

Clock Hours Scheduled
PN 1,2 & 3

 Percent of Refund

 

0

100%

 

1 - 25

75%

 

26 - 50

50%

 

51 - 75

25%

 

75 +

No Refund

Return of Title IV Financial Aid (R2T4)

Federal financial aid recipients who are terminated or voluntarily withdraw from the School of Practical Nursing before completing more than 60 percent of their enrollment period, are subject to a proration of any federal aid (Federal Pell Grants and Federal Direct Loans) awarded. The percentage of earned aid is calculated by the number of clock hours scheduled as of the student’s Last Date of attendance (according to the official school attendance records), divided by the total number of clock hours during the enrollment period.

Once the student has completed more than 60 percent of their enrollment period, he/she has earned all of the federal financial aid to which they were entitled.

Genesee Valley BOCES takes all or a portion of the student’s earned federal financial aid to pay any outstanding charges that remain on their school account.  In accordance with federal regulations, any unearned federal financial aid funds determined in the R2T4 calculation are returned (within 45 days of the student’s withdrawal date) in the following order, if applicable: 

  1. Federal Direct Loan, Unsubsidized

  2. Federal Direct Loan, Subsidized

  3. Federal Direct Loan, PLUS

  4. Federal Pell Grant

  5. Other state, private, and institutional aid

  6. Student