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Data, Privacy and Security
New York State Education Law gives you the right to information about how Genesee Valley BOCES is safeguarding student and staff data.
Read the Parents’ Bill of Rights for Data Privacy and Security
Review our Student Records Policy (Board Policy 6420)
Review our Data Security and Privacy Policy (Board Policy 6430)
Review our Student Privacy Policy (Board Policy 6330)
If at any time district officials learn that student and/or teacher/principal data has been compromised, parents and guardians will be notified and the data breach will be reported to the New York State Education Department.
Parents/guardians and others who have concerns or wish to file a complaint about a possible breach or improper disclosure of data may do so using this form.
Contact Data Protection Officer Crystal Nelson at (585) 658 or 344-7521 with any questions or concerns about data privacy or security.
More information is also available on the following websites:
Parents Bill of Rights for Data Privacy and Security
Genesee Valley BOCES seeks to use current technology, including electronic storage, retrieval, and analysis of information about students' education experience in the district, to enhance the learning opportunities and to increase the efficiency of our operations. To assist in meeting legal requirements for maintaining the privacy and security of protected student data and protected principal and teacher data, including Section 2-d of the New York State Education Law, Genesee Valley BOCES has posted this Parents Bill of Rights for Data Privacy and Security.
1. A student's personally identifiable information cannot be sold or released for any commercial purposes.
2. Parents have the right to inspect and review the complete contents of their child's education record. The procedures for exercising this right can be found in Student Records Policy, No. 6420.
3. State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
4. A complete list of all student data elements collected by the State is available at http://www.nysed.gov/data-privacy-security/student-data-inventory and a copy may be obtained by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, New York 12234.
5. Parents have the right to have complaints about possible breaches of student data addressed.
a. Parents may make a written report of a possible breach of student data to the Genesee Valley BOCES Data Protection Officer, 80 Munson Street, LeRoy, NY 14482, or by phone at 585-658-7900. Click this link to submit a complaint via this website.
b. Complaints may also be directed in writing to the Chief Privacy Officer, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, New York 12234 or by submitting a form at: Report an Improper Disclosure - New York State Education Department Website
6. To be notified in accordance with applicable laws and regulations if a breach or unauthorized release of PII occurs.
7. Educational agency workers that handle PII will receive training on applicable state and federal laws, policies, and safeguards associated with industry standards and best practices that protect PII.
8. Educational agency contracts with vendors that receive PII will address statutory and regulatory data privacy and security requirements.
PBR 5 2 2021
Parents have the right to know which vendors the district is using that contains student data. To receive a list of software and website vendors, please contact Crystal Nelson, Director of Technology. Email the Director of Technology. For safety and security measures, we do not post this information publicly.