Records Management

The Records Management CoSer provides a multitude of document organization and safekeeping services in compliance with the NY State Archives guidelines. The CoSer provides districts with a long-term solution to storage and retrievals for their permanent or long-term retention records. Some of the services that are provided by the Records Management CoSer include:

  • Scanning per the LGS-1 Records Retention and Disposition Schedule

  • Create projects within the Electronic Document Management System

  • Make necessary repairs to the documents before scanning

  • Index all scanned images

  • Verification of scanned images

  • Provide storage space for microfilm rolls

  • Perform records retrievals from microfilm, the server, and paper records

  • Convert microfilm to digital images to be stored on our server for quicker retrieval and high-quality images

  • Provide districts with records management consulting services to help determine what should be scanned

  • Provide BOCES and Component Schools with shredding service

Please click any of these links below for any of the Records' Management Forms
Request for Security Modification
Signature Authorization Form

Contact

If a school district has any questions regarding the Records Management CoSer please refer to the following contact information:
Crystal Nelson
Director of Information and Technology
Email the Director
(585) 344-7521 or (585) 658-7521

Brenda Flint
Records Management Officer
Records Inventory Clerk
Email the Officer
(585) 344-7882 or (585) 658-7882

Office Location:
LeRoy Services Center
80 Munson St.
LeRoy, New York

LGS-1 Schedule